Transfer of responsibility for a legal entity

IMPORTANT

The legal entity must ensure that access to the Register of Beneficial Owners (VwbP) is always guaranteed for the purpose of fulfilling the legal obligations regarding the registration and notification of changes on the part of the legal entity. If a change regarding the responsible person (user) is to take place, there are the following two options:

1. The access data of the user account in question is adapted (e-mail address, first name, last name and password). By doing so, the entire user account is "overwritten". In the adapted user account, all legal entities assigned to this account appear. Additional applications do not have to be made.
   
   This option is applied in particular if all legal entities assigned to one user account are to be transferred (e.g. change of the employee previously responsible for the Register).
2. The user waives responsibility separately for each legal entity. The new user subsequently requests each legal entity individually in the electronic system of the VwbP and submits the original signed form for the transfer of responsibility for a legal entity to a user account ("Rechtsträger anfordern") to the Office of Justice, Foundation Supervision and Anti-Money Laundering.

It is important that the necessary steps are taken before the current user no longer has access to the Register of Beneficial Owners. 

For further information regarding the transfer of responsibility for a legal entity, please refer to the following instructions:

Before submitting the application form for the transfer of responsibility for a legal entity to a user account ("Rechtsträger anfordern ") to the Office of Justice, the legal entity must be requested in the electronic system of the VwbP in a first step.
The original application form is to be submitted to the Office of Justice only after taking this step. Both steps are required for the application to be approved.

Note: If a legal entity cannot be requested in the VwbP, contact the current user directly. A legal entity can only be assigned to one user account at a time.

Administrative practice

Request for the transfer of responsibility for a legal entity: An improvement order will be issued if the requested legal entity is not specified in the section "Antragsteller/in" , the "Übernahme in folgendes Benutzerkonto" section does not contain the details of the new user, or the "E-Mail-Adresse Benutzerkonto" is not identical to the "Account mail" specified in the online portal.